Exam Information

Dear Students, Parents and Carers,

You will have now received your results. Congratulations! It has been a difficult year with many disruptions and your grade is a reflection on all the hard work you put in.

If you need any advice from the school about your results please see the section below.

Support on the Day

  • For students requiring support on the day with post-18 university choices because they have not got the grades required/they have changed their preferences etc, then please email Mrs Davison (Assistant Head of Sixth Form) [email protected] as soon as possible to book an online appointment with Mr Ward (Head of Sixth Form). Appointments will be available from 9.30am - 5.00pm.
  • If you have not met the requirements for a job offer or an apprenticeship, then please email Mr Parker (Careers Lead) [email protected] as soon as possible to book an online appointment.  Appointments will be available from 9.30am – 5pm.

If you are unsure who you need to see to discuss your options, then please email Mrs Davison (Assistant Head of Sixth Form) [email protected] as soon as possible and she will direct you to the right person. 

As you know, exams this year were cancelled by the government in January and replaced by a process of Teacher Assessed Grades (TAGs) in order to grade students. The TAGs we submitted were in line with our Centre Policy, which was approved by the exam boards. We also had to send a sample of our evidence and grading to the exam boards as part of quality assurance check.

If you are unhappy with your grade, you should first speak to Mrs Lawson (Exams Officer). If you wish to appeal your grade, you should follow the appeals process. (Please refer to Mr Trainer’s letter on 16th July)

The first stage of any appeal is a Centre Review, in which we will check if any administrative or procedural errors have occurred. If students remain unhappy with the outcome of centre review, they can ask that we put forward an appeal to the awarding organisation on their behalf. The deadlines for this are:

Priority Appeals -

Please note that Priority appeals are only for A level students who have not met the conditional offer of their firm choice of university; in which case they should have notified their university of this

  • Deadline for Centre Review priority appeals (Year 13s only): Friday 13 August at 9.00am
  • Deadline for Awarding Organisation priority appeals: Friday 20 August 2021

These deadlines are different to that stated on the Appeals form to allow the school time to ensure that we meet the Awarding organisation deadlines on your behalf.

Non-Priority Appeals -

  • Deadline for Centre Review non-priority appeals: 3rd September 2021
  • Deadline for Awarding Organisation non-priority appeals: 15 September 2021

We must receive a Centre Review appeal by the deadline before we can progress it to an awarding organisation appeal.

In order to process an appeal students should fill in the first section (Stage 1 – Centre review) of the JCQ form here and send it as a pdf document to Mrs Lawson [email protected]  before the deadline listed above.

Please note that during either of the appeals stages, results could go up or down or stay the same. You will not keep the higher of the grades, and an appeal cannot be withdrawn once a decision has been made.

Alternatively, all qualifications can be resat in the autumn term.

On a more mundane matter, if you have any school books or equipment still in your possession please ensure they are returned as soon as possible as your parents or carers will be invoiced for anything that is not returned.

We will receive certificates from the Examination Boards by the middle of November.  As it is a requirement that we obtain a signature when issuing them, it would be appreciated if you would arrange for these to be collected at that time.  Parents and carers may collect certificates on your behalf but must bring a form of identification with them.  Alternatively, if you provide us with a large self- addressed envelope with postage to the value of £2.75 we will be happy to put these in the post, signed for delivery, to you.

Congratulations on your results again, and please do contact us if you have any further questions. Enjoy what is left of the summer and then head out on your new adventures!

Yours faithfully

Barry Doherty

Headteacher

THIS LETTER CAN BE DOWNLOADED HERE

A Level Results - 10 August

A Level results will be sent to student’s school gmail address to arrive by 9.30am.  After 10.00am we will send a copy of the same email to parents and carers.

GCSE Results - 12 August

GCSE results will be sent to student’s school gmail adress to arrive by 9.30am.  After 10.00am we will send a copy of the same email to parents and carers.

Please see your year group letter for information about who to contact on the day if you need help or guidance.

Download PDF HERE.

Abingdon & Witney College

On 12th and 13th August, Abingdon & Witney College have drop in days where students can access support from tutors, careers and student services.

https://www.abingdon-witney.ac.uk/events/gcse-drop-in-days-3

 

Activate Learning Colleges - Oxford City, Banbury and Bicester

Already applied to college?

You’ll be sent an email with a link to send your results and enrol. This must be completed by 18th August to guarantee your place on your chosen course.

Didn’t quite get the results you were hoping for?

DON’T PANIC! Call us on 0800 612 6008 to discuss your option.

We still have places available to start this September - College Clearing takes place between the 8th August – 3rd September.

Book an advice session to talk about your next steps and course options.

To book a session at City of Oxford College visit: https://oxford.activatelearning.ac.uk/events/detail/college-clearing-for-16-18-year-olds/

To book a session at Banbury and Bicester visit: https://banbury.activatelearning.ac.uk/events/detail/college-clearing-for-1618-year-olds/

 

Stratford College

https://www.stratford.ac.uk/

01789 266245

 

Moreton Morrell College

https://wcg.ac.uk/page/95/moreton-morrell-college

0300 456 0047

 

Hartpury College

https://www.hartpury.ac.uk/

01452 702 100

20 July 2021

Dear Year 11 Students, Parents and Carers

The Year 11 Prom 

On Friday 9 July we were absolutely delighted to be able to host the Year 11 Prom at Heythrop Park Hotel. The Year 11 Prom is always such a highlight for students and staff marking the end of student’s hard work for their GCSEs and being a time to celebrate friendships, and memories made at Chipping Norton School. The past 18 months have been quite extraordinary, and it was such a pleasure to be able to mark our students’ “rite of passage” this year in such style! 

The backdrop of Heythrop House itself set a breath-taking scene.  It was fantastic to see our students decked out in all their finery – the very smart suits and flowing gowns were truly amazing. The spectacular arrivals were a highlight with an array of transportation ranging from JCB diggers, tractors, motorbike, porsches, mustangs and an American Police car to name but a few!    

The Orange room had been beautifully decorated with balloons and fairy-lights, where students relaxed and enjoyed a 3-course meal with their friends. 

We were so glad to be able to provide that end of year (or 5 year) celebration and we know that everyone enjoyed being together one more time. 

Thinking Ahead - Results Day 

We have considered everything, and we would like to outline how the results day on Thursday 12 August will look and how you access the support that you need.  Students will receive an email containing their results by 9.30am on Thursday 12 August, this will be sent to their school gmail address.  An email to parents, containing the same information will be sent after 10.00am, we will be using the email address that our “in touch” messages and letters go to.  If your student email hasn’t arrived by 9.30am, or your parent email by 11.00am, please email Mrs Lawson (Exams Officer) [email protected]

We are committed to providing the very best advice and guidance to you regarding future destinations and so please find below details of who to contact in each scenario on the day:

  • If you have met the requirements for your place in CNS 6th Form, then congratulations and please go to the Joining Sixth Form section of the school website where you will find the link to the online enrolment form.
  • If you have met the requirements for your place at college or an apprenticeship, then congratulations and please contact your college or apprenticeship contact to enrol. 
  • If you haven’t met the requirements for your place in CNS 6th Form, then please email Mrs Davison (Assistant Head of Sixth Form) [email protected] as soon as possible to book an appointment with the Head of Sixth Form.  Appointments will be available from 9.30am until 5.30pm.
  • If you haven’t met the requirements for your place at college or an apprenticeship, then please email Mr Parker (Careers Lead) [email protected] as soon as possible to book an appointment.  Appointments will be available from 9.30am until 4.30pm. Further information can be found attached to this letter.
  • If you are unsure who you need to see to discuss your options, then please email Mrs Davison (Assistant Head of Sixth Form) [email protected] as soon as possible and she will direct you to the correct person. 

And finally, 

We would like to take this opportunity to wish all our Year 11 students the very best for a bright and fulfilling future. We are very proud of you all.

Yours faithfully,

Mr Luke Robinson Mrs Debbie Cottrell Mrs Yvette Armistead

Head of Year 11 Assistant Head of Year 11 Assistant Headteacher


20 July 2021

Dear Year 13 Students, Parents and Carers

Thinking Ahead - Results Day 

We have considered everything and we would like to outline how the results day on Thursday 10 August will look and how you access the support that you need.  Students will receive an email containing their results by 9.30am on Thursday 10 August; this will be sent to their school gmail address.  An email to parents, containing the same information will be sent after 10.00am, we will be using the email address that our ‘in touch’ messages and letters go to.  If your student email has not arrived by 9.30am, or your parent email by 11.00am, please email Mrs Lawson (Exams Officer) [email protected]  Please note that we will be using your school email address for all communications, it is therefore essential that you check your school email account regularly.

We are committed to providing the very best advice and guidance to you regarding future destinations and so please see below to understand the process of the day.

For University pathway students:  

All of the information below is covered in greater detail in the following link:  https://www.ucas.com/undergraduate/results-confirmation-and-clearing/results/after-you-get-your-exam-results 

  • 1)   Check your university status via your UCAS Track account. You will fall into one of the following 3 categories:
  • a)   Final Place > This is where you have been allocated a course. This could be your firm or your insurance choice. If it is your insurance choice, it means you have not met the entry requirements of your firm choice.
    i)     If you are happy with your allocated course/university ACCEPT your place and follow the university instructions re next steps/accommodation etc.
    ii)    If you are unhappy with your allocated course/university, DO NOT make any sudden decisions and do not simply reject your choice. Think about your options and if you would like support, please contact the school (details below). Beware that it can be difficult to get released from a university and if you do decide to do this, ensure you have done your research thoroughly – you will have to go through Clearing (see c) and you may risk not getting a place at all.
  • b)   Alternative offer > This is where you may be offered an alternative course at the university you applied for, as you have not met the entry requirements of the course you have applied for. Think about these offers carefully as you do not have to accept it and it may not be quite what you want to do. If you do turn this offer down and it was from your firm choice, you will probably then be accepted by your insurance choice (but check this out with the university first) If it was from your insurance choice of university then you will probably enter Clearing and will need to search for another suitable course/university. 
  • c)    Clearing  > If you have not been accepted by your firm or insurance choice you will be entered into clearing where you can search for available alternative courses/universities. You will need to phone these universities to discuss courses/suitability etc and you will need to get a verbal offer of acceptance before officially applying for it through the UCAS Clearing website. You cannot officially apply online until later in the afternoon on the 10 August so this gives you some time to do your research. Clearing remains open for a few weeks after results day. https://www.ucas.com/clearing-launch 
  • 2)   Changed your mind and now want to apply to university?
    You will have to apply via UCAS and automatically apply for a course through clearing. Please contact Mrs Davison [email protected] so that she can give you the information you need for the application and to arrange a reference for you.  Please see notes above about how Clearing works. 
  • 3) Changed your mind and now DO NOT want to go to university?
    Please do not make any sudden decisions, think about this carefully. If you do finally decide to withdraw, you will do this via your UCAS Track account. 

For non-University pathway students:

 

  • If you have met the requirements for your job offer, apprenticeship or alternative Higher Education route, then congratulations and please confirm your acceptance with the employer/course provider.
  • If you have not met the requirements then please, in the first instance, check whether they might still consider you. Please do get in touch if you are in need of any support from school with your next steps (details below).

 

Support on the Day

  • For students requiring support on the day with post-18 university choices because they have not got the grades required/they have changed their preferences etc, then please email Mrs Davison (Assistant Head of Sixth Form) [email protected] as soon as 

possible to book an online appointment with Mr Ward (Head of Sixth Form). Appointments will be available from 9.30am - 5.00pm.

  • If you have not met the requirements for a job offer or an apprenticeship, then please email Mr Parker (Careers Lead) [email protected] as soon as possible to book an online appointment.  Appointments will be available from 9.30am – 5pm.
  • If you are unsure who you need to see to discuss your options, then please email Mrs Davison (Assistant Head of Sixth Form) [email protected] as soon as possible and she will direct you to the right person. 



Leavers Survey

  • You will receive an email the week after results day with a link to complete a very short online form to give details of your next steps. This is information that we are required to collect so please reply promptly.

 

And finally, 

I would like to take this opportunity to congratulate all students and parents on how well they have coped with what has been a very challenging time. We are sorry that our students did not get the chance to sit public examinations, but we want you to know that we recognise how hard they worked and we hope that they will continue to be successful in the future. We are very proud of them all.

Yours faithfully,




Mr Peter Ward Mrs Clare Davison Mr Daniel Gent

Head of Sixth Form Assistant Head of Sixth Form Assistant Headteacher





Friday 16 July 2021 

Dear Year 11 and 13 Students, Parents and Carers 

I hope you are all well and looking forward to a summer of sun and then embarking on the next  stage of your pathway. As we approach the end of term I wanted to firstly remind you of the days  that GCSE and A level results will be released as this is different to previous years.  

A level – Tuesday 10August 2021 

GCSE – Thursday 12 August 2021 

Please look out for a letter next week (Year 11 from Mr Robinson/Mrs Armistead and Year 13 from  Mr Ward/Mr Gent). Their letter will provide you with all the details for these days and the support  that will be available to you. As in any ‘normal’ year we are committed to providing the very best  information, advice and guidance to all our Year 11 and 13 students across the results period.  

The purpose of my letter today is to outline the process for appeals.  

We have now received detailed guidelines from JCQ (Joint Council for Qualifications) regarding the  process of any appeal and how awarding bodies will determine the outcome of these. The majority  of this information is found in the FAQ section of this letter, however I wanted to highlight a couple  of important points.  

If you wish to appeal your grade, there are 2 stages to this: 

Stage 1 – Centre review  

At this stage you can request that we (Chipping Norton School) carry out an ‘administrative check’ (checking there were no mistakes in entering the correct grade) and/or a ‘procedural check’ (checking that for your individual grade our policy and procedures were carried out as they should  have been). You will need to fill out Stage 1 of the Appeals form. (See FAQ) 

Stage 2 – Appeal to the awarding body (exam board)  

At this stage you will be filling in Stage 2 of the Appeals form detailing the nature of your appeal.  The form enables candidates across the country to set out why they believe that the academic  judgement of their centre (e.g. Chipping Norton School) was “unreasonable”.  

‘Unreasonable’ is a technical term and in this context and means that no educational professional  acting reasonably could have selected the same evidence or come up with the same grade. 

Once a candidate completes Stage 2 of the Appeals Form, the centre is required to send it off to the  awarding body on their behalf. 

It is important to note that an appeal may result in a grade being lowered, staying the same, or  going up

Lastly, please note that awarding organisations will not be processing non-priority appeals until  September and this is why the deadline for Stage 1 non-priority appeals will be 3 September 2021.  Schools will then process any non-priority Stage 1 appeals between 3 September and 10 September  in line with the JCQ timelines.  

Frequently Asked Questions 

How were my / my child’s grades arrived at this year? 

This summer, grades were based on Teacher Assessed Grades (TAGs). TAGs were submitted to the  exam boards by us as a holistic assessment of students’ performance in a subject, following a  rigorous process of assessment, moderation and quality assurance. 

These grades are then approved by the relevant exam board, following external quality assurance  checks. 

In some cases, the TAGs we submitted may have been reviewed by the exam board, who may have  asked us to submit an alternative grade. However, any changes to the grades we submitted were  done by professional teachers or reviewers; this year no grades have been changed as a result of an  algorithm. 

What should I / we do if I / we are unhappy with a grade? 

All students have the opportunity to appeal their grade if they meet the eligibility criteria (see  below). It is important to note that an appeal may result in a grade being lowered, staying the  same, or going up. This means if a student puts in an appeal and their grade is lowered, they will  receive the lower mark. 

There is also the option to re-sit GCSEs, A levels and some AS levels in the autumn, which may be  preferable to some students. The design, content and assessment of these papers will be the same  as in a normal year. 

What are the grounds for appeal? 

There are four main grounds for appeal, as dictated by the Joint Council for Qualifications (JCQ).  They are: 

You think we have made an administrative error: an example of this would be putting the  wrong information into a spreadsheet. 

You think we have made a procedural error: this means we have not properly followed our  own processes, as approved by the exam board. An example of this would be where you have been told you should have received extra time for assessments but this was not given  in a certain subject. 

You think the academic judgement on the selection of evidence was unreasonable: you  think the evidence used to grade you was not reasonable. 

You think the academic judgement on the grade you were given was unreasonable.

What does ‘unreasonable’ mean? 

‘Unreasonable’ is a technical term in this context and means that no educational professional acting  reasonably could have selected the same evidence or come up with the same grade. 

This means that just because other forms of evidence may have been equally valid to use, the  selection of evidence is not unreasonable. Because of the flexibility of the approach this year, every  school and college will have used different forms of evidence. 

It also means that the independent reviewers will not remark or grade students’ evidence. Instead,  they will look to see whether any teacher acting reasonably could have arrived at the same grade. 

What will be the outcome of an appeal? 

At either stage of the appeals process (see ‘What are the two stages of an appeal?’ below), a  student’s grade may go up, stay the stay, or go down. When placing an appeal the student will have  to sign a declaration saying that they accept the fact their grade may go down and they may get a  lower grade than their original TAG. 

What is a ‘priority appeal’? 

Priority appeals will be handled more quickly than other appeals, where possible before UCAS’s  advisory deadline of 8 September. 

Priory appeals are only open to A level students starting university this autumn, who have missed  out on the conditions of their firm or insurance offer

If you decided not to confirm a firm conditional offer and to go through clearing instead, JCQ cannot  offer you a priority appeal. 

JCQ cannot offer priority appeals for GCSE students.  

When making a priority appeal, students will have to include their UCAS number so it can be  confirmed that it is a genuine priority appeal. 

What should I do if I do not get into either of my choices of university? 

First, do not panic. Contact Mrs Davison ([email protected]) about your options.  You may wish to go through clearing, or sit the autumn exams or summer exams next year to try to  improve your grade.  

If you are going to appeal your grade, you must let your university know you are appealing. They will  then let you know whether they will hold a place for you pending the outcome of an appeal (note  that universities are not obliged to hold a place for you; this is at their discretion).

What should I do before appealing? 

Please read this letter in its entirety. Previous letters of importance and the Centre Policy that has  been approved by the awarding bodies will also be available on the school website on results days.  

We will not be able to offer as much advice and guidance on the likely success of an appeal this  summer as we would in normal years, as we have already moderated and quality assured all the  grades ourselves. 

What are the two stages of an appeal? 

All appeals, on any of the grounds above, must first go through a centre review. At this stage, we  will check for any administrative errors, and check that our policies and procedures were followed  correctly. Our policy has already been approved by the exam boards, so we are only ensuring that  we followed this properly. 

The outcome of the centre review will be communicated to students when it is complete.  

At the centre review stage, if we find that a grade should go up or down, we will ask the exam board  to change it. They will then consider this request.  

Following the outcome of a centre review, students may still choose to pursue an awarding  organisation appeal. They must then fill in the second part of the appeals form (Pages 4-5), which  we will then send on their behalf to the exam boards. Students and parents cannot send appeals  directly to the exam board themselves – it must come from us. 

The outcome of the awarding organisation appeal will be communicated to students when  completed. 

How do I make an appeal? 

Following results days, students should fill in the first section (Stage 1 – Centre review) of the JCQ  form here and send it as a pdf document to Mrs Lawson [email protected] 

What are the deadlines for priority appeals? 

The deadline for requesting a priority appeal (Centre Review Stage 1) is Friday 13 August at 9.00am.  This is different to the deadline published on the JCQ form to enable us to carry out the Centre  Review and inform you of the outcome before the deadline for Stage 2 appeals.  

We will attempt to complete the centre review as swiftly as possible*. If students wish to progress  this to Stage 2, an awarding organisation appeal, they must send the completed form to us by Friday  20 August for priority appeals. 

*At both stages of the appeals process, there may be the need for specialist, expert knowledge (e.g.  subject teachers, SEND knowledge). This may not be possible in August. In such cases, we may have  to wait until the start of term, but priority appeals will still be treated as a priority. 

What are the deadlines for non-priority appeals? 

Non-priority appeals are any A levels, GCSEs or vocational qualifications, where a firm or insurance  university place is not pending. 

The deadline for submitting a Stage 1 centre review is 3 September; and we will conduct these  centre reviews by 10 September.  

The deadline for submitting a Stage 2, awarding organisation appeal is 17 September. Please note  that this is the deadline for schools to submit your appeal and so your appeal paperwork will need to  be with us by Wednesday 15 September.  

You know my child’s grades. Why can’t you tell us? What if you know we haven’t met our  university conditional offer? 

We are forbidden from disclosing the Teacher Assessed Grades to any third party, including students  and parents, until results days. Any teacher or member of staff who does this is committing exam  malpractice. 

We only know what a student’s conditional offer is if they have chosen to share that information  with us. It has not formed part of our objective grading of students. Where we do know this  information, we must not let students know their submitted TAGs, even if they haven’t met the  conditions of their offer. 

We realise that there is a great deal of information for us all to digest. In the event of a difficulty  then please be assured we shall all be on hand to help you. 

Yours faithfully 

Mr A Trainer Yvette Armistead 

Deputy Headteacher Assistant Headteacher KS4

Download PDF HERE.

Download PDF HERE.

Download PDF HERE.

HELP AND ADVICE

If you or your parents/carers have any queries or need help or advice at any time after the results are issued and you cannot find the answer please contact: 

Exams Officer – Mrs Lawson 

Email: [email protected]

Direct phone: 01608 642007 ext.259

Exam Officer

Mrs Lawson works in the curriculum office, located in the main reception area, and she is able offer advise on exams processes. She works with a team of trained invigilators ensuring the integrity and security of the exams, our main aim is making sure students know enough to protect their qualifications by following the regulations and thereby seeing a fruitful outcome to all their hard work.